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How to Connect A Wireless Color Printer to Wi-Fi?

17 minutes read

To connect a wireless color printer to Wi-Fi, start by turning on the printer and ensuring it is within range of your Wi-Fi network. Access the printer's control panel and navigate to the network settings menu. Look for an option such as "Wireless Setup Wizard" or "Network Setup." This will initiate a search for nearby Wi-Fi networks. Select your network from the list of available networks and enter the Wi-Fi password when prompted. Follow any additional on-screen instructions to complete the connection process. Once the printer is successfully connected to your Wi-Fi network, you may need to install the printer driver on your computer. This often involves downloading the driver from the printer manufacturer's website or using the installation CD provided with the printer. After installing the driver, follow the instructions to complete the setup and ensure that your computer recognizes the printer on the network. You should then be able to print wirelessly from your computer or other devices connected to the same Wi-Fi network.

Best Wireless Color Printers of February 2025

1
HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing, Best-for-Home Office, 3 Months of Instant Ink included (40Q35A)

Rating is 5 out of 5

HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing, Best-for-Home Office, 3 Months of Instant Ink included (40Q35A)

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8135e is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 10 ppm color, 20 ppm black.
  • UPGRADED FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet input tray.
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app.
Buy It Now
2
HP OfficeJet Pro 9125e All-in-One Printer, Color, Printer-for-Small Medium Business, Print, Copy, scan, fax,Touchscreen; Smart Advance Scan, 3 months of Instant Ink included

Rating is 4.9 out of 5

HP OfficeJet Pro 9125e All-in-One Printer, Color, Printer-for-Small Medium Business, Print, Copy, scan, fax,Touchscreen; Smart Advance Scan, 3 months of Instant Ink included

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 9125e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 18 ppm color, 22 ppm black.
  • UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and a 250-sheet input tray
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app
Buy It Now
3
HP Smart Tank 5101 Wireless All-in-One Ink Tank Printer with 2 years of ink included,Print, scan, copy, Best-for-home, Refillable ink tank (1F3Y0A)

Rating is 4.8 out of 5

HP Smart Tank 5101 Wireless All-in-One Ink Tank Printer with 2 years of ink included,Print, scan, copy, Best-for-home, Refillable ink tank (1F3Y0A)

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The Smart Tank 5101 is perfect for families printing a variety of color documents in high volumes. Print up to 12 pages per minute black and 5 pages per minute color.
  • FULLY LOADED WITH SAVINGS – Best for low-cost, high-volume printing—2 years of HP Ink included; get up to 6,000 color or black pages right out of the box
  • KEY FEATURES – Print, copy and scan, plus borderless prints, mobile and wireless printing
  • BEST EVERYDAY PRINT QUALITY – HP tank printers deliver crisp text and frame-worthy photos with vivid, true-to-life colors for consistently impressive prints
  • EASIEST-TO-USE TANK PRINTERS – Quick setup, easy print and scan, reliable Wi-Fi and an app that makes it all easy
  • HP APP – Print, scan, copy or fax right from your smartphone with the easiest-to-use print app
  • WORRY-FREE Wi-Fi – Stay connected with self-healing Wi-Fi that automatically detects and resolves connection issues
Buy It Now
4
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating is 4.7 out of 5

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

  • Innovative Cartridge-Free Printing ― No more tiny, expensive ink cartridges; each ink bottle set is equivalent to about 80 individual cartridges (2)
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • High-Capacity Ink Tanks — Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
  • Zero Cartridge Waste — By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Impressive Print Quality ― Unique Micro Piezo Heat Free technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
Buy It Now
5
Epson EcoTank ET-2803 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan, Copy and AirPrint Support

Rating is 4.6 out of 5

Epson EcoTank ET-2803 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan, Copy and AirPrint Support

  • Innovative Cartridge-Free Printing ― No more tiny, expensive ink cartridges; each ink bottle set is equivalent to about 80 individual cartridges (2)
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • High-Capacity Ink Tanks ― Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
  • Zero Cartridge Waste ― By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Impressive Print Quality ― Unique Micro Piezo Heat Free technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
  • Built-In Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
Buy It Now
6
HP Envy 6555e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, Duplex Printing Best-for-Home, 3 Months of Instant Ink Included (714N5A)

Rating is 4.5 out of 5

HP Envy 6555e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, Duplex Printing Best-for-Home, 3 Months of Instant Ink Included (714N5A)

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The Envy 6555e is perfect for homes printing everyday color documents like homework and borderless photos. Print speeds up to 7 ppm color, 10 ppm black.
  • KEY FEATURES – Color print, copy and scan, plus auto 2-sided printing, a 35-sheet auto document feeder and a 100-sheet input tray.
  • HP'S MOST INTUITIVE COLOR TOUCHSCREEN – Smoothly navigate your printer with the easy-to-use 2.4" touchscreen.
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
  • TRUE-TO-SCREEN TECH – Print documents and photos that look as vibrant as they do on your screen with HP's P3 technology.
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app.
Buy It Now
7
HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

Rating is 4.4 out of 5

HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

  • 6 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 6 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink
  • INCLUDES HP+ SMART FEATURES – Activate HP+ to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer
  • BEST FOR SMALL BUSINESSES AND HOME OFFICES – Print professional-quality color documents like forms, reports, brochures and presentations
  • KEY FEATURES – Fast color print, copy and scan, plus 2-sided printing, mobile and wireless printing, and an auto document feeder
  • FAST PRINT SPEEDS – Print up to 18 pages per minute in black and 10 pages per minute in color
  • DUAL BAND WI-FI – Self-healing Wi-FiTM automatically detects and resolves connection issues
  • HP SMART APP – Print, scan and copy from your phone—from anywhere. Get additional advanced features with HP+
Buy It Now


What are the common issues faced while connecting a printer to Wi-Fi?

Connecting a printer to Wi-Fi can sometimes be challenging due to a variety of issues. Here are some common problems people encounter:

  1. Wrong Network: Accidentally attempting to connect the printer to the wrong Wi-Fi network, especially if there are multiple networks available, such as guest networks.
  2. Wireless Signal Issues: The printer might be too far from the Wi-Fi router, leading to weak signal strength. Physical obstacles like walls and electronic devices can interfere with the signal.
  3. Incorrect Password: Entering the wrong Wi-Fi password is a frequent issue, preventing the printer from connecting to the network.
  4. Outdated Firmware or Drivers: Printers need up-to-date firmware to connect efficiently with Wi-Fi networks. Similarly, outdated printer drivers on a computer can lead to connectivity issues.
  5. Network Congestion: If there are too many devices connected to the Wi-Fi network, it can result in network congestion, causing connectivity problems for the printer.
  6. IP Address Conflicts: Sometimes, IP address conflicts can arise if the printer is assigned a static IP that overlaps with another device on the network.
  7. Firewall or Security Settings: Router firewalls or security settings might block the printer from connecting to the Wi-Fi network.
  8. Wi-Fi Band Compatibility: Not all printers support both the 2.4 GHz and 5 GHz bands. Attempting to connect a printer that only supports 2.4 GHz to a 5 GHz network will fail.
  9. SSID Broadcast: If the network's SSID (network name) broadcast is turned off, connecting devices like printers can be challenging unless the exact network name is known.
  10. Printer Configuration: Sometimes, the printer might not be configured correctly for a wireless connection or might need to be reset to default network settings.


To resolve these issues, verifying the network details, ensuring updated firmware and drivers, checking signal strength, configuring the correct network settings, and restarting the router and printer can be helpful steps.


How to find the Wi-Fi network name for my printer?

To find the Wi-Fi network name (also known as the SSID) for your printer, you can try the following methods:

  1. Check Printer Display: If your printer has a display screen, navigate through its menu settings. Look for a section like "Network," "Wireless," or "Wi-Fi" to find the network details. The network name your printer is connected to should be listed there.
  2. Printer Configuration Page: Many printers can print a network configuration page that includes the Wi-Fi network details. Refer to your printer’s manual for instructions on how to print this page. It usually involves pressing and holding a specific button or accessing a specific menu through the printer’s interface.
  3. Printer's User Manual: Consult the user manual that came with your printer. It often contains steps on how to check network settings and access the Wi-Fi information.
  4. Manufacturer’s Support Site: Visit the manufacturer’s support website for your printer model. They may have detailed instructions on how to locate and print network settings.
  5. Use a Computer: If your printer software is installed on your computer, you might be able to find the network information through the printer’s software utility. This is often accessible via a control panel or system preferences.
  6. Network Administrator Tools: If you have access to network administration tools or the router's admin interface, you can check the list of currently connected devices, which might list the printer and the network it is connected to.
  7. Ask IT Support: If you're in an office or a networked environment, your IT support team should be able to help you determine the printer's network name.


Remember that the Wi-Fi network name the printer is connected to should match the network your device is also connected to for printing tasks.


How to find the IP address of my wireless printer?

Finding the IP address of your wireless printer can vary slightly depending on the brand and model of the printer, but here are some general methods that might help:

Method 1: Use the Printer’s Display Panel

  1. Menu or Setup Button: Press the “Menu” or “Setup” button on the printer.
  2. Network Settings: Navigate to “Network Setup” or “Network Settings” using the arrow buttons.
  3. View IP Address: Look for options such as “TCP/IP,” “IP Address,” or “Network Status” to view the IP address.

Method 2: Print a Network Configuration Page

  1. Menu or Setup Button: Press the “Menu” or “Setup” button on the printer.
  2. Find Network Information: Look for a section that allows you to print network details, such as “Print Network Configuration” or “Network Report.”
  3. Print: Follow the instructions to print the network configuration page, which usually includes the IP address.

Method 3: Check the Router’s Device List

  1. Log into Your Router: Open a web browser and enter the router’s IP address (commonly 192.168.0.1 or 192.168.1.1). Log in with your credentials.
  2. Device List: Navigate to the section that lists connected devices, often found under “Connected Devices,” “DHCP Client List,” or “Attached Devices.”
  3. Identify Your Printer: Find your printer’s name or MAC address in the list to see its associated IP address.

Method 4: Use a Computer Connected to the Same Network

  • Windows: Go to “Control Panel” > “Devices and Printers.” Right-click on your printer and select “Properties” or “Printer Properties.” Look in the “Ports” tab or “Web Services” tab for the IP address.
  • Mac: Go to “System Preferences” > “Printers & Scanners.” Select your printer and click on “Options & Supplies.” Look under the “General” or “Location” tab for the IP address.

Method 5: Use Printer Software or Mobile Apps

  1. Manufacturer’s Software: Install and run any software or apps provided by your printer’s manufacturer. Many of these will provide details about your printer, including the IP address.
  2. Mobile Apps: Some manufacturers offer mobile apps for printer management, which can also display the IP address.


These methods should help you find your printer’s IP address. If you’re still unsure, refer to the user manual or support section of the printer’s manufacturer website for model-specific instructions.

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